To share QuickBooks updates in a multi-user environment, users must access the same directory to which updates are downloaded. The following steps assume that you've done the following:
Make sure you have your computer properly networked.
Refer to your networking software documentation for instructions.
Make sure that each user in your multi-user environment has a unique copy of QuickBooks Pro 2002 or higher, one of the QuickBooks Premier editions, 2002 or higher, or one of the Enterprise Solutions editions.
Configure each computer to share files across the network.
Refer to Windows onscreen help or documentation on sharing files.
All users in your multi-user environment must complete the following steps to enable the sharing of downloaded updates:
Open the shared data file (which is usually a company file).
Click Options.
On the Options page, click ON for the Share Download option.
Click Save.
Once everyone has completed these steps, users can update their copies of QuickBooks and downloaded information will apply to each user's copy of QuickBooks.
When you turn on the Share Download option, QuickBooks downloads updates to the same location where the shared company data file resides. Otherwise, QuickBooks downloads updates to a location relative to the directory or folder where your copy of QuickBooks is installed.